Recommended Students to Volunteers Ratio:

1. 100 : 2-3
   
2. 500 : 4-5
   
3. 1000 : 8-10
   

Half of those volunteers need to be running the checkout stations and/or bagging frames. The more volunteers you have, the shorter the lines you will have and the less your parents have to wait. We also recommend having a couple of physically capable volunteers to help expedite the show set-up and breakdown.

We encourage student involvement by having older accelerated students or Art Club members have an active role during the Art Show. They can help students and families find their framed art or even explain to viewers the art projects and processes used in creating the artwork.

We recommend using the SignUpGenius App, if you do not already have a process in place

*Event set up (two hours before the show)

1. 3-5 people
   
2. Carry items into the school
   
3. Help place racks in space
   
4. Help hang art on displays
   

*Checkout station (adults only- during the show)

1. Assist in the checkout process
   

*Exit door (during the show)

1. Check receipts
   
2. Put artwork in orange bags
   

*Event cleanup (right after show)

1. 3-5 people
   
2. Help place unsold art work back in organized boxes
   
3. Help take down racks
   
4. Help take items to the truck