What Happens During My Art Show?

What Happens During My Art Show?

DURING THE ART SHOW

CAN I HAVE MY ART SHOW OUTSIDE?

Unfortunately, No.
  • The frames on our displays act like sails on a boat and any breeze will knock over the entire display.
  • The ground is usually uneven and an unstable base for our displays as well as a hazard for young students.
  • The sun can damage the student’s artwork.
  • Rain is sometimes unpredictable and ruins Plexiglas and other frame components.
  • During the spring, pollen is our enemy.
  • Depending on the year, the temperature may make your volunteers and guests very uncomfortable.
  • Frames are harder to monitor when there are no secure entrances or exits.
*This is an example of what a 5 mph breeze does to an outside gallery:

PRE-SALES!

The virtual platform allows families to purchase frames at any point during a Hybrid Art Show an does not limit sales to the On-site Art Show event. Therefore, any Pre-sale or Post Show purchases are easily managed throughout the 1-2 week Art Show duration. Any pre-purchased original artwork frame orders not picked up by the purchaser at the On-site Art Show will be shipped to the school after the Hybrid Art Show is complete for distribution.
For schools only holding an On-site Art Show, we encourage collecting money and student’s names of those who cannot attend. A Pre-Show Sales Form is available. This form will help keep track of all your sales before the show and allow your Art Show Manager to assist you in pulling the framed art from the displays before breakdown.
The form is found in the TEACHER RESOURCES tab of the website. CLICK HERE 

CAN I HAVE OTHER EVENTS AND ACTIVITIES DURING THE ON-SITE ART SHOW?

YES!!!!!
We highly encourage combining the Art Show with other events to bring in more parents. We have our Art Shows with: Chorus Concerts, Plays, Seasonal Festivals, Craft Exhibits, PTO or PTA Events, Game Night, etc.
Just remember to hold your Art Show longer than the other events so parents have time to see the gallery or can purchase their child’s artwork on the way out.
Other art activities during the Art Show engage your students.
Music playing during the Art Show and providing refreshments sets the mood of the gallery. This helps make a more fun and memorable atmosphere.

ART SHOW SIGNAGE!

Our Art Show Managers will bring Grade Signs to display during the On-site Art Show. We strongly encourage you and your students to create Art Show banners and posters to hang up in and outside of your school to engage and get them excited about your Art Show. We also provide digital Promotional Flyers for you to utilize through various outlets. (Please look out for the email we send you about a month a before your Art Show).
Decoration Ideas:
  • Balloons – These are also a great idea to hold as Grade Signs.
  • Streamers- To decorate unattractive ceilings or walls.
  • Photo Booths – Create memorable moments for families as students take photos against a background and dress ups accessories as they present their framed artwork.
  • Other artwork created during the school year.

WHAT DO I NEED TO PROVIDE FOR MY ART SHOW MANAGER?

They will need:
  • Someone to meet them when they arrive at the front office and direct them to the set-up location.
  • Pre-Show Sales Form (for schools only holding an On-site Art Show) – Make sure this is given to your Show Manager at the beginning of the Art Show. About 45 to 20 minutes before the Art Show is over, the Pre-Show Sales should be pulled from the displays so they are not included in the final breakdown count.
  • A table and chair for them to use to replace frames and take reproduction orders.
  • An empty area to help store boxes – Closet, Classroom, Etc. (Art Shows are more appealing if there are less unnecessary show materials visible.)
  • The closest location to park the show vehicle and shortest route to quickly set-up and breakdown the show.
  • School Volunteers to help expedite the show set-up and breakdown and run the checkout stations.
  • A staff member or custodian to stay until the breakdown of the show and the truck is loaded.

WHAT DO ART SHOW MANAGERS TAKE TO THE ON-SITE ART SHOW?

  • Your organized framed artwork
  • Displays
  • Art Show Frame Count Contract
  • Extra Framing Materials- Mats, Plexiglas, 36 Frames, Backing
  • Orange Bags
  • Pre-Sold Principal Frames
  • Reproduction Folder
  • First Aid Kit
  • Touch Up Kit
  • Grade Signs
  • Reproduction Signs
We do not accept money at shows or offer credit card machines. Hybrid Art Shows with have all frame purchases occur through the virtual platform website.

FRAMED REPRODUCTIONS!

If your Art Show does not include a virtual platform and a parent would like a framed reproduction of the original artwork for a grandparent or other family member, our staff will take the order and pull the original artwork from the frame and build up a second frame. The parents will take home two blank frames home the night of the show. Your Artomé Art Show Manager will bring the original back to our office and make a high resolution color copy of the art. We will then ship back the original and the reproduction to the school in its own white envelope with the student’s info on the front. We usually ship it back with all the unsold art and any Post Show sales that you may have. We do not charge extra to make the reproduction; you would just charge the parent for an extra frame.
Our Reproductions are printed in high resolution, however, any original artworks that contain glitter, aluminum…. anything shiny will be obscured with streaks of color or glare and will not resemble the original.
 
Framed reproductions for Virtual or Hybrid Art Shows will be ordered online through the website and shipped after the completion of the show to the school for distribution or to a home address. Unlike the framed original, reproduction orders CANNOT be picked up at the On-site Art Show event.
Reproductions are great for Special Occasions: Christmas, Grandparent’s Day, Mother’s Day, Father’s Day, Valentine’s Day, Birthdays, etc.
Principals are given frames at a discounted price when they want to showcase students’ art in the hallways. Reproductions can be made so parents receive the original and a copy can be displayed at the school.

HOW MUCH SPACE DO I NEED FOR MY ON-SITE ART SHOW?

Each of our displays holds three pieces of art and takes up 18 square inches of floor space. The displays are put back to back in order to be more stable and shown in groups of 12, also known as PODS; this will take up 10ft. by 3 and a 1/2ft. of floor space. In order to determine the required space to show all of your artwork, you will need to divide the number of pieces you have by 36 to determine the number of groups or PODS you’ll need. An uneven number will require your last group or POD of artwork to have more or less than 36 pieces. You will then need walkways between the art and around the outside of it of at least 5ft. but 6ft. would be better to allow for viewing and foot traffic.
This floorplan allows for better traffic around the art and prevents having to go all the way down an aisle and back to get to the other side of a display. Art Shows often have strollers and large groups of families all trying to get around one another. You will also need room for parents waiting in line to purchase their child’s artwork. Any other activities occurring during or along with the show will need its separate additional space and planning so as to not interfere with the Art Show.
*It will look something like this: 

HOW TALL ARE THE DISPLAYS?

ONE DISPLAY STAND WITH ART:      HEIGHT: 4’      WIDTH: 1.5’       DEPTH: 1.5’
The displays are designed to sit directly on the floor as this is the perfect height for children to view their artwork and explore the works of their fellow classmates. Putting the displays on elevated surfaces is a safety hazard for young children and makes it harder for them to view their own masterpiece.
CLICK HERE to see pictures of how the art is typically displayed at Artomé Art Shows.

HOW MANY VOLUNTEERS DO I NEED?

Recommended Students to Volunteers Ratio:
100 : 2-3
500 : 4-5
1000 : 8-10
Half of those volunteers need to be running the checkout stations and/or bagging frames. The more volunteers you have, the shorter the lines you will have and the less your parents have to wait.
We also recommend a couple physically capable volunteers to help expedite the show set-up and breakdown.
We encourage student involvement by having older accelerated students or Art Club members have an active role during the Art Show. They can help students and families find their framed art or even explain to viewers the art projects and processes used in creating the artwork.

WHO HANDLES PAYMENTS AT THE ON-SITE ART SHOW?

Frame purchases during the on-site event for Hybrid Art Shows, will be completed online through the virtual platform school website. Families will need to use a smart phone or additionally provided school electronic device to access the virtual platform and pay by credit or debit card. Frame orders for original artwork can be picked-up and taken home from the show. Any framed reproduction orders will be shipped after the completion of the show to the school for distribution or to a home address.
You should have enough volunteers to run checkout tables and bag the sold, framed artwork.

HOW MUCH DO FRAMES COST?

Artomé charges $20.00 per Art Show Frame.
Discounted Principal Frames cost $15.00 each if they are delivered to the On-site Art Show.
Teachers on average sell their framed student's artwork for $25.00 per frame.
If teachers know they have large families registered at their school, they sometimes provide deals such as: Buy 1 for $25.00 get the 2nd frame for $22.00 OR Purchase 3 frames at $23.00 each.
Please know that during the Art Show, we prohibit holding frames for families not present at the event. If those frames are set aside and are not part of the Art Show Managers final count, they will be considered sold and must be included on your Art Show Invoice.
To cover shipping and handling costs we charge $22.00 for each Post Show Frame. 

HOW DO I KEEP TRACK OF SOLD FRAMES?

We recommend using the orange bags we provide to carry the frames home after the parent’s purchase the framed artwork. This is a vibrant and easy way to know the frame has been paid for as you see the family leave the Art Show through the designated exits.
During a Virtual or Hybrid Art Show, up to date frame sales are available through the teacher portal of the virtual platform.
Families who purchased frame orders online through the virtual platform for a Hybrid Art Show will need to show their confirmation email as proof of purchase at the On-site Art Show.

CAN I HOLD FRAMED ARTWORK FOR PARENTS DURING THE ON-SITE ART SHOW?

NO. Pre-Show and Post Show sales are specifically for this purpose when artwork cannot be purchased the night of the show. Frame orders not picked-up at the On-site Art Show by the purchaser will be shipped afterwards to the school for distribution.

    • Related Articles

    • What Happens After My Art Show?

      POST ART SHOW WHAT ARE POST-SHOW SALES? UPDATE: We no longer accept post-show sales, as all purchases should be made from the Virtual Art Show's website while the virtual show is running for 1-2 weeks. When the VAS ends, the window for sales has ...

    • Can I Have Other Events and Activities During The On-Site Art Show?

      YES!!! We highly encourage combining the Art Show with other events to bring in more parents. We have our Art Shows with: Chorus Concerts, Plays, Seasonal Festivals, Craft Exhibits, PTO or PTA Events, Game Night, etc. Just remember to hold your Art ...

    • Preparing For My Art Show!

      PRE-ART SHOW WHAT PROJECTS CAN I DO? We have Pinterest Pages and a Facebook Account: SCHOOL ART SHOWS BY ARTOME https://www.pinterest.com/schoolartshows/?etslf=5158&eq=ARTOME https://www.facebook.com/?q=#/SchoolArtShowsbyArtome/?fref=ts&ref=br_tf ...

    • What Is The Hybrid Art Show?

      The Hybrid Art Show consists of both the On-site Art Show in your school and the Virtual Art Show platform. Your Hybrid Art Show will have the Virtual platform for an extended period of time (up to two weeks), and allow parents to purchase the framed ...

    • What Is The Virtual Art Show?

      Each participating school has its own Virtual Art Show website. That specific URL link will need to be shared with your school community for them to access it once the show starts. From that website’s home page, your students and families will enter ...